Searching for small business recruiting tools?

Looking to accelerate your small business growth by incorporating recruiting tools in your workflow?

If you are searching for small business recruiting software, you came to the right place.

In 2021, technology started to penetrate new depths in all industries, as it became even more intertwined in all our lives due to the pandemic-stricken 2020.

The lockdown and quarantine all over the world forced businesses to adapt in order to survive, and then again, to rise above the dire economy. As a result, a plethora of new digital solutions emerged to assist them and the workforce in the new working environment – our own homes.

Furthermore, the already existing tech-tools finally came into the spotlight.

In the field of recruitment and HR sector, the impact of Video Interviewing Software solutions became even more accentuated in terms of enhancing the hiring experience for both the candidates and the recruiting professionals now that we couldn’t arrange a face-to-face interview.

The Coronavirus indeed accelerated investments in the HR department.

Q3 of 2020 HR tech VC investment exceeded Q2 by 65% and nearly matched Q1 and Q2 combined.

You can find proof of my statements above in this detailed report by Unleash Group for HR data visualization. They started conducting this research back in 2017 and relentlessly continued to track many of the investments in the HR sector to provide us with their findings, observations & predictions, so we can all make use of their gathered data.

It seems like we finally plucked the courage to admit that in the world of business, employees are at the center of its heart. When you transform the way you hire, you transform your business. “And the biggest threat to transformation success is the distance between a company’s vision and their ability to find, hire, and retain the right talent to get them there.” –

It’s no wonder then that even manufacturing technology gets smarter and employee health and safety remain imperative.

Why do small businesses need recruiting tools?

In the first place, to adapt to the new business environment to accelerate their growth phase.

Today’s hiring landscape is much more competitive than ever before. As a result, small business’ recruiters are working harder to attract top talent in a specific industry since the labor market has become largely candidate-driven. In other words – as there are more job openings for talented people – the greater the challenge for hiring and retaining happy employees.

New people bring new ideas and enthusiasm, and it’s exactly your employees who can make or break your small business in its initial phase. Therefore sourcing and recruiting the best candidates for your startup must be your number one priority.

Recruiting professionals, as the stats show, spend more than 30% of their workweek sourcing candidates for one position and 1/3 of them spend over 20 hours on average on the task. (Entelo, Recruiting Trends Report 2018)

Now imagine how demanding and time-consuming the same process must be for a small company’s team. For this reason, small businesses use different recruiting tools to help improve their overall recruiting process and save time, money, and effort in the long-run.

What is Recruiting Software?

Recruiting software is a tech-tool invented to help businesses efficiently hire qualified employees by automating huge parts of the entire hiring process—from candidate sourcing to onboarding.

Recruiting tools and employee pre-assessment testing software assist recruiters and hiring managers in their everyday workflows from producing and distributing job postings, managing and tracking applicants, to organizing the applicant data into meaningful units for further analysis. All of this, to improve the overall process of hiring and onboarding new talent. These tools usually include applicant tracking software (ATS) and analytics.

Of course, when considering recruiting tools, small businesses must take into account their own business needs and goals to make the right decision.

The Key Benefits of Recruiting Tools for Small Businesses are:

  • Produce and distribute job postings to reach a greater number of candidates;
  • Source and narrow-down the ideal candidates for your business from a huge database (candidate pool);
  • Store and manage applicant information from one centralized location;
  • Streamline and automate the recruitment process for higher efficiency;
  • Reduce time-to-hire for sustainable management of the available resources;
  • Reduce your hiring costs & get better candidates.


List of Top Ten Best Recruiting Tools for Small Businesses in 2021


I wrote the above findings and insights after conducting in-depth research in the recruiting industry. The following list of the top 10 best recruiting tools is directed towards entrepreneurs and small business owners that look to accelerate their business growth by hiring talented employees, more effectively. Interacting with actual employees of some of the companies mentioned below, provided me with additional knowledge & insights into their recruiting software. At the same time, providing you with a more concise description of a recruiting tool that might best fit your organization.


1. BambooHR

BambooHR is a robust HR management software that also provides recruiting tools to help employers find the right candidates. Its user-friendly interface helps employers find information such as candidate profiles, hassle-free. The collaboration feature also makes it easier for the HR team (hiring managers or recruiters) to work and share important updates in real-time.

One of the unique features that make BambooHR stand out is the employee self-onboarding module. It allows new hires to learn more about their job descriptions and understand the company culture better before their first day on the job.

BambooHR offers a 7-day free trial.

You can find the pricing details here:

335 South 560 West
Lindon, UT 84042-1911, USA
Phone: 801-724-6600


2. Manatal

Manatal is an all-in-one applicant tracking system (ATS) and recruitment CRM built to make all recruiting operations easier and more efficient for agencies and corporate HR departments of different sizes. It has a clean and simple interface that significantly shortens the learning curve for new users.

In addition to the indispensable ATS tools for sourcing and managing candidates such as job board integration with thousands of free and premium channels, a career page builder, team collaboration, reports & analytics, and many more. Manatal also includes a variety of cutting-edge features that make use of the newest AI technologies. Their features of candidate scoring and recommendations based on job descriptions or user-defined requirements as well as advanced resume parsing and social media enrichment of candidate profiles can be leveraged to automate and speed up recruitment activities, enable users to attract larger pools of candidates, and quickly filter their list down to the most talented individuals.

Manatal offers a 14-day free trial, no credit card is required.

There are no hidden expenses in Manatal’s two price plans (USD $15 and $35 per user/month).

It’s simple to get started, and you may cancel at any moment.

You can find out more about their pricing details here:

26/58 Orakarn Building, Chidlom alley, Phloen Chit Rd
Bangkok, Thailand 10330
Phone: +66891460088


3. SignalHire

SignalHire is a talent acquisition platform to find contact details like email, phone number, and social media profiles with ease which helps to hire the right candidates for your business. SignalHire allows you to check out up to 100 people at a time and find 100% valid email and phone numbers fast. It has companies directory to search for contact information by name, job position, or location. Plus, you can install a free Chrome extension to browse contact info when surfing the internet.

SignalHire offers a 14-day free trial and 5 free contact requests/month.

Price starts from $39/month.

SignalHire is operated by SENDERSYSTEMS LIMITED
Cornerstone Business Centrem Suite 1, Level 2,
16th September Square
Mosta MST 1180, Malta
Phone: (+1) 650 385-8068


4. Workable

Workable is an affordable recruiting software that’s perfect for any small business looking to source candidates, track applicants, and collaborate. Thanks to its affordable pricing, small businesses won’t have to worry about shelling out a large sum of money to gain access to one of the best recruiting software.

Workable also has a couple of plans to choose from, depending on your budget. The standard package is around $99 per job per month. Whereas the custom annual plan has more advanced features.

5 Golden Square, 5th Floor,
London, W1F 9BS, UK
Phone: +44 203 826 8149


5. Breezy.HR

Breezy HR is a modern, collaborative recruiting platform that allows you to publish and advertise your job posting. With Breezy, you can create workforce planning, candidate sourcing, applicant tracking, employee onboarding, and analyzing. These wholesome features will let you conduct every HR job seamlessly.

What’s excellent about Breezy HR is that it allows small teams of ten members up to thousands, making it one of the perfect choices for small businesses. It has a free version for limited features and a free-trial for further usage. The monthly subscription costs $143 per feature that sounds pretty promising for all the benefits offered.

Breezy HR has a free version and free trial available.

Price: $143 per feature

Breezy HR, Inc.
1534 Oak St #301,
Jacksonville, FL 32204
Phone: +1 844-927-3399


6. Adaface

Adaface helps companies automate the first round of interviews with a conversational AI named Ada. Ada engages candidates with a friendly chat involving relevant challenges that test for on-the-job skills as opposed to asking trick questions on a test.

The free trial includes one sample assessment (Java/ JavaScript) that you will find in your dashboard when you sign up. You can use it to review the quality of questions and the candidate experience of a conversational test on Adaface. To review the quality of questions, you can also review our public questions for 50+ skills here:

Price: Annual subscription plans vary from $150 to $20,000 depending on your business needs.

Adaface Pte. Ltd.
32 Carpenter Street
Singapore, 059911
Phone: +65 9447 0488


7. Recruiteze

Recruiteze offers a couple of recruitment tools for small and mid-sized businesses.

iReformat is a unique resume formatting service for staffing agencies, it can take any resume, and convert that to the selected standard resume template within seconds. What can take 20-40 minutes is reduced to a few seconds.

Recruiteze is a simple, modern recruitment software that allows you to manage the entire recruitment lifecycle, from posting jobs to managing applications till the hire.

15-Day Free Trial and no Credit Card Required. The setup is very easy and you can cancel anytime.


  1. Starter package: 0$, 1 User, 500 Candidates Total, Email support
  2. Startup $17.95/mo All Listed Features, 3 Active Jobs, 5 Users, *150 Resume Parsing Credits, 24-hour Email Support
  3. Pro Business $34.95/mo All Listed Features, 10 Active Jobs, 10 Users, *250 Resume Parsing Credits, 24-hour Email Support
  4. ENTERPRISE $69.95/mo All Listed Features, 25 Active Jobs, 25 Users, *500 Resume Parsing Credits, 24-hour Email Support.

501 Gray Marble Rd, Morrisville
North Carolina 27560, US
Phone: +1(855) 999-9955;


8. Indeed Hiring Platform

During my research, I noticed that Indeed launched their new All-in-One Recruiting Solution this month, on March 9, 2021.

What’s interesting is that their ultimate vision is more inclined towards the job-seekers. Initially a job aggregator, they built this platform to make the experience of getting a job easier and more meaningful. And having the workforce, the candidates, as their main focus behind their work results in creating “a more developed in all aspects” solution for recruiting teams, talent acquisition professionals, and HR managers as well.

If your small business is already using the Indeed platform in one way or another, this could be an opportunity for upgrading your recruiting processes altogether.

Regarding the pricing, they are still keeping it private when it comes to their new solution, suggesting you should contact an Indeed representative for more details. However, they claim that the introductory pricing for 2021 is a simple flat fee, and includes unlimited screening, scheduling, and use of Indeed Interview for any number of people that you are hiring.

However, according to Capterra, so far their pricing model starts at $150.00 per user, per month. There is a free version as well.

Here you can find more details about Indeed’s new All-in-One Recruiting Solution.

6433 Champion Grandview Way Building 1
Austin, TX 78750
Phone: +35312545907


9. HireVue

Earlier I mentioned that Video Interviewing Tools really came to the spotlight during 2020 and now in 2021. HireVue is known to be one of the best-recruiting tools in the category. Video interviewing, assessments and hiring are made simple.A HireVue Live interview welcomes your candidates on video in real-time where on the other side are your recruiters and hiring managers. Another feature is the HireVue OnDemand video interview which allows job candidates to record responses to consistent and structured job-relevant questions. They can do this at their own convenience, without the recruiter’s presence. It is a great way to show your consideration for their comfort.

10876 South River Front Pkwy #500
South Jordan, UT 84095
Phone: +1.801.316.2910


10. Recruitee

Recruitee is a Talent Acquisition Platform and one of the best recruitment software for small businesses that want to promote their employer brand. They give you the freedom to customize the software to fit your brand image and your own recruiting strategy. With Recruitee you can customize job application forms and career pages, and tailored onboarding.Recruitee Android and iOS mobile apps allow you to always stay on track, managing your jobs, candidates, and hiring team on the go. Wherever you are.
This in turn reduces drastically your time-to-hire and keeps you in touch with your candidates and team 24/7.

Pricing: Starts at €99/mo (16% off when paid annually) and they offer a Free Trial should you want to taste the waters before purchasing.

Keizersgracht 313,
1016 EE Amsterdam, Netherlands
Phone: +31 85 888 0226


Bonus:  Sales.Rocks

Use data to find the “best” candidate!

Sales.Rocks is a huge business database filled with information on more than 200 million companies and their employees around the world. Having access to this treasure trove + the powerful filtering system of the platform, allows you to narrow down your search and source all the ideal top human talents you are looking to attract or hire to work for your business.

You can start filtering by demographics and find the top talents in a specific profession in your region. Then add additional filtering by location and job position or job experience and get your new candidate list with all the leaders and professionals in the target industry. Only in a matter of minutes.

Additionally, use sales triggers to monitor employee spikes and drops within your target company and connect with your top candidate at just the right time when the opportunity arises.

From here on, you can approach them directly from the platform either via email or via LinkedIn. Sales.Rocks’ Contact Search Module not only provides you with their names, job positions in a current company, and active email addresses but also gives you their LinkedIn profiles. This way, you can create an automated sequence in your Talent Acquisition campaign to connect/message them on LinkedIn, or like their latest post, directly from Sales.Rocks.

Stationsplein 45, 3013 AK
Phone: +31 10 310 4085


Ready to invest in a recruiting tool and avoid last moment hiring?

Research shows that the success of an organization is closely tied to the quality of its employees. A recent study by SHRM Foundation found that employers who excelled in recruiting experienced 3.5 times more revenue growth and twice the profit margin of other employers. But acquiring the right talent can be a challenge. Employers must decide what type of people they want to attract, what recruitment message to convey, and how to reach the targeted individuals.

Having the right data enables you to make timely recruitment decisions, avoiding the risk of making rushed decisions. Equally, predictive analytics helps you make recruitment decisions based on the company’s strategic goals and objectives rather than at the eleventh hour.

What’s more, the data-driven recruitment process enables you to predict the future demands of your business and keep a close eye on the job market trends.

Additional things to consider besides the recruiting tools for small businesses

Communicate your recruitment proposal efficiently

After you have sourced out or attracted your top talents, you will need to focus your attention on how best to communicate your hiring offer.

A well-crafted recruiting email will promote a positive image for your employer brand. And there are many recruiting templates across the world wide web, created to guide you in the right direction when setting the tone and structure right.

However, only some of them have been proven to work. Here you can find the recruitment proposal template that won over $38,000,000 of business for Better Proposals recruitment customers in 2020 alone. It’s free and it’s 100% customizable, so you can edit it to suit your business needs.

Conduct a risk assessment for your small business

Risk Assessments are a legal requirement in most countries and therefore an indispensable part of any business. As a matter of fact, risk assessment is so important that a whole section under the Management of Health and Safety at Work Regulations is devoted to it.

It shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety, and welfare at work of all his employees.

Health and Safety at Work etc. Act 1974

Because of this reason, you might want to consider incorporating a risk assessment tool as a part of your recruiting toolkit.

While we are still on the subject of recruitment and risk assessment, you might want to continue reading about pre-employment testing assessment tools & software to gain a better understanding of the subject.

Good luck with your tech-powered recruitment! We hope you attract top candidates and hire the right people that will help you grow your small business into an empire!

If you like this post on the best recruiting tools for small business, you may also want to read our post on top small business WordPress hosting companies.